Reimbursements

An employee submits, an Owner or Bookkeeper approves, and payment gets marked once it's actually sent.

Submitting an expense

An employee enters an expense the same way anyone does and flags it as reimbursable, with a receipt attached if there is one. From there, it's out of their hands until someone reviews it.

Approving

An Owner or Bookkeeper works through submissions in an approval queue — approve it, reject it with a reason, or send it back with a request for changes. Approved items move to a "to pay" list.

On iOS, an Owner or Bookkeeper gets an Approvals pane right on the Money tab, with the same three actions. A reimbursement push notification also carries an Approve button that works from the lock screen, using the category the employee proposed; your phone still has to be unlocked to use it.

Paying it out

Nummio doesn't move the money itself. Pay your employee however you normally would, then mark the reimbursement paid with the date and method. Every step, from submission to payment, is recorded in the audit log.

What employees can see

Employees see the status of what they've submitted, and nothing beyond that — not other people's reimbursements, and not the books at large.

Reimbursements are available on every plan, alongside the multi-user roles they depend on.