Reimbursements

An employee submits, an Owner or Bookkeeper approves, and payment gets marked once it's actually sent.

Submitting an expense

An employee enters an expense the same way anyone does and flags it as reimbursable, with a receipt attached if there is one. From there, it's out of their hands until someone reviews it.

Approving

An Owner or Bookkeeper works through submissions in an approval queue — approve it, reject it with a reason, or send it back with a request for changes. Approved items move to a "to pay" list.

Paying it out

Nummio doesn't move the money itself. Pay your employee however you normally would, then mark the reimbursement paid with the date and method. Every step, from submission to payment, is recorded in the audit log.

What employees can see

Employees see the status of what they've submitted, and nothing beyond that — not other people's reimbursements, and not the books at large.

Reimbursements are available on the Micro and Small plans, alongside the multi-user roles they depend on.