What running a portfolio on QuickBooks actually costs.
QuickBooks Online doesn't support more than one legal entity in a company file, so a portfolio of businesses means a separate subscription for each one. Combining them into one view means at least one of those subscriptions upgraded to Advanced for Spreadsheet Sync — and even then, someone is still tracing intercompany activity by hand, because Spreadsheet Sync exports each company's reports into one spreadsheet rather than eliminating anything.
| Line | Cost per month |
|---|---|
| One QuickBooks Online Advanced subscription (the consolidation layer) | $340.00 |
| 2 more QuickBooks Online subscriptions | $280.00 |
| Manual intercompany tracing, at $50/hour | $450.00 |
| QuickBooks Online total | $1,070.00 |
| One Nummio Small account (up to 5 entities) | $150.00 |
Where these numbers come from
| Figure | Source | As of |
|---|---|---|
| QuickBooks Online Advanced, $340/month | Fourlane, "QuickBooks Online Pricing Changes 2026" | August 2026 |
| QuickBooks Online Plus, $140/month | Fourlane, "QuickBooks Online Pricing Changes 2026" | August 2026 |
| Spreadsheet Sync combines reports, it doesn't eliminate intercompany activity | Intuit's own Spreadsheet Sync help article; LiveFlow, "Consolidating multiple entities in QuickBooks Online" | August 2026 |
| Bookkeeper rate, $30–$90/hour ($50 used as the default) | Relay and Pilot 2026 bookkeeping pricing guides | August 2026 |
Nummio's own price and entity limits above aren't a citation — they're read live from the same catalog the pricing page renders and the product enforces. The hours figure has no source at all: it's an assumption you can and should edit, not a fact we're asking you to take on faith.
Running more businesses than the calculator covers?
Tell us your entity count and we'll walk through what a combined view of your own portfolio looks like.